Volunteer Opportunities Throughout the Year
There are a variety of available volunteer opportunities throughout the year, and we've got jobs to meet many different interests, skill sets, and time commitments. Below are just a few of the volunteer opportunities available.
The Props Crew works during the months prior to competition season to design and build the necessary set props for each of the individual shows. Good with a hammer? Have an engineering mind? Love to paint? Maybe there's a place for you here!
Costume Parts Ordering
Many of our costume pieces are ordered from various vendors online and we sometimes even shop for costume parts in our local stores. You would be responsible for communicating with Head Costume Mom and Directors to determine what pieces and sizes need to be purchased, place those orders on a credit card, submit receipts to school for reimbursement in a timely fashion, communicate on shipping & receiving and process returns and exchanges. You must have strong organizational skills, a large credit limit, and strong communication skills.
COSTUMING DOES NOT REQUIRE EXPERT SEWING SKILLS!!! We have 1000-2000 pieces each year that need to be ordered, labeled and sorted. If you can use a sharpie, we can use your help! Many of the pieces we make stage ready with some simple hand-stitching -- adding snaps, tacking down lapels, hemming pants. If you can use a needle and thread, we can use your help! A few items will need more alterations -- so if you have a sewing machine and/or serger and you are not afraid to use them, we can use your help! Volunteering to help does not commit you to attend every time we have a work night, but it does put you on the email list to know when those will be held. If you can only come once, that is still great. Many hands make light work and we are a really fun group.
Director/Choreography Meal Providers
Many times throughout the year our directors, choreographers and clinicians put in long days working with our students and are unable to get away to get a meal. We like to provide them with meals on these long days. Meals can be home cooked or picked up from a restaurant. We need volunteers to provide the meals to the school on those dates and times.
Music LivesMusic Lives is our very own show choir competition hosted at Millard West. This is our group's biggest fundraiser and is essential for our continued success. All students and parents are needed to work a minimum of one shift to make this a prosperous event and you will be contacted to sign-up for your volunteer shift closer to that date. An event of this proportion takes a large amount of planning and preparation. We need help with the planning and coordination of many tasks. We have many opportunities. We have various committees that are always looking for chairs, co-chairs and shadow.
Throughout the season, there are some essential items that our groups need to be their best. We may need donations of things like hairspray, band-aids, throat drops, mirrors, steamers, etc. We'll send emails out to volunteers interested in donating when needed.
We rely heavily on the Dad Crew to transport equipment and conquer the task of show choir loading, unloading, setup and takedown. This is our chance to help our Directors and Millard West Show Choir. Being a "Dad Crew" volunteer will not impact your ability to see your child's show. We also hope to build a volunteer base large enough that we can form two teams. This means we will not have to ask dads to work every event.
We always need competition chaperones to keep a general eye out for our students throughout the day - in homerooms, the auditorium, etc. Duties would include riding the bus with the students as well as taking attendance and making sure our students are safe and accounted for.
Travel Bags & Goodies
When our students travel to long/overnight competitions, we like to send them off with a small gift bag of snacks, drinks and treats. We need volunteers to coordinate, donate, shop, package and distribute treat bags.
That Show Choir Show
Our final show of the season is That Show Choir Show. This event is made up of two performances of all our groups. The second show also includes a performance by Uptown Cats in the Groove (junior and senior parents), recognition or our seniors and volunteers. We need volunteers to help make that recognition time a special time for our honorees.
The Volunteer Coordinator will be responsible for coordinating volunteers and getting them in the right "spot" to fit their interests. He/she will also be responsible for updating this survey and distributing information to the appropriate people each year. Experience with (or a willingness to learn) Google Forms/Surveys and Google Sheets is a must.
The webmaster will update and maintain our Millard West Show Choir website. A dependable person with strong communication skills is a must. It's really not rocket science, but an aptitude for technology is desired. If you have any interest in digital design, you might find this to be a lot of fun and we are happy to teach you how to do it all! The webmaster will make sure that competition results, schedules, group pages and Music Lives information are up to date. If you are one of the people who like to know all the info, this might be the job for you! Our current webmaster will work closely with you and be accessible for any questions that might come up.
Other Volunteer Opportunities
If you think you have something valuable to add to our organization in the way of volunteering, we'd love to hear it! Our show choir family gets better and better by the many volunteers who are willing to bring something new to the program each year. Feel free to get in touch with us if you have a great new volunteer idea!
See a volunteer opportunity that catches your eye?
Fill out the parent survey to provide your contact info and volunteer interests, and we'll be in touch!
Volunteer Opportunities at MW Music Lives
Millard West Music Lives is our annual show choir competition hosted in January by Millard West Show Choirs. This electrifying competition is our program's largest fundraiser of the year and requires a lot of willing hands and feet to execute.
In the months leading up to Music Lives, Committee Chairpeople meet to plan competition events and details. On the day of the competition, each show choir family is expected to contribute to the event by volunteering.
Online signups for parent volunteer opportunities for Music Lives will be open in December. Students will be assigned a volunteer shift for the day, and that schedule will be released in January.